Dropping Classes & Repayment

Before Changing Your Enrollment Status

If you are planning to drop or withdraw from a class you should discuss your options with us:

  • Make an appointment with financial aid or
  • Visit or call our office to speak with us

If you withdraw from all classes at Allen,

  • Your semester fee bill may be adjusted according to the Allen refund policy.
  • Students awarded federal financial aid will also be subject to the Return to Title IV Funds (R2T4) Policy. This may result in a balance due on your fee bill.

Return to Title IV Funds (R2T4) Policy

Return to Title IV or R2T4 refers to the calculation done when a financial aid student withdraws from all classes, receives a zero GPA or is entitled to a post-withdrawal disbursement. The calculation determines if it is necessary to return a portion of the federal financial aid to the Department of Education that a student received and did not earn. Or it determines how much a student is entitled to receive as a post-withdrawal disbursement if the student earned the federal aid and was not paid yet. The calculation of R2T4 is required by the Department of Education

Funds Included in the Return to Title IV Funds (R2T4) Policy

  • Subsidized and Unsubsidized Direct Loans
  • Parent PLUS Loans
  • Pell Grants
  • SEOG Grants

You may be required to repay all or part of the financial aid disbursed for the semester in which you withdraw if you do not complete more than 60% of the semester.

You will have to repay any unearned financial aid you have received according to the Return to Title IV Funds (R2T4) federal guidelines. Registration constitutes a financial contract between the student and Allen. Once registered, failure to attend classes is not considered an official withdrawal. Students who decide to leave the college should contact the Financial Aid Office to discuss their options. Students must contact an advisor to officially process their withdrawal.

Your Letter Outlines the Changes Required as a Result of Your Withdrawal

The federal government has established a Return to Title IV Funds (R2T4) Policy which impacts financial aid recipients. This policy is not the same as the college refund policy. Financial aid is awarded to students contingent upon completion of the semester. Federal financial aid recipients who withdraw prior to completing 60% of the semester will owe a repayment to the U.S. government. If it is determined that a portion of the financial aid received by the student is unearned, the college is required to return the unearned funds.

College Refund Policy

The data used to calculate a refund is the date the student officially withdraws online, in person, or upon receipt of correspondence from the student.
 

Students withdrawing from a class which is scheduled during a sixteen week semester will receive the following refund of tuition and fees:

     0-14 calendar days 100%
     15-28 calendar days 25%
     29th day to end of semester 0%

Students withdrawing from a class which is scheduled during an eight week session will receive the following refund of tuition and fees:

     0-7 calendar days 100%
     8-14 calendar days 25%
     15th day to end of session 0%

Students withdrawing from a class which lasts less than eight weeks will receive the following refund of tuition and fees:

     0-1 calendar day 100%
     2nd day to end of class 0% 
 

This policy is in affect as of June 1, 2014, and is subject to change by the Allen Community College Board of Trustees without notice.